How a Renowned 3PL Went From
Excel Chaos to a Fully Structured,
Multi-Client Warehouse in 6 Weeks
One warehouse. Multiple clients. Zero visibility. A renowned 3PL provider was managing everything manually — until Aetos redesigned the operation from the ground up and went live in 6 weeks.
Our client is a renowned Bangalore-based 3PL operator managing a single large warehouse serving multiple clients across FMCG and industrial goods. As their client base grew, so did the complexity — different clients, different SKUs, different compliance requirements, and different billing structures, all managed under one roof.
Before Aetos, the 3PL was holding everything together with Excel and manual processes. It worked — until it didn’t. As client demands for visibility, FIFO compliance, and real-time reporting intensified, the cracks became impossible to ignore.
Managing Multiple Clients on Excel Is Not a System — It’s a Risk
The 3PL’s warehouse was running on spreadsheets, WhatsApp messages, and memory. For a single-client operation, that might just work. For a multi-client 3PL where each client has different SKUs, different rules, and different expectations — it was a liability.
Every client query meant a manual hunt. Every new client onboarding created more confusion. And without any system-guided processes, the floor team operated on habit rather than instruction.
We Didn’t Just Install Software. We Redesigned the Operation.
Before writing a single line of configuration, the Aetos team walked the client’s warehouse floor. We understood the flow, the clients, the SKU profiles, the pain points — then designed the system around the reality, not a template.
Warehouse Design & Zone Mapping
We started on the floor. Every bin, every aisle, every zone was mapped and assigned a purpose. Client-specific zones defined — so each client’s inventory has a home from Day 1. No more guesswork, no more shared chaos.
Multi-Client WMS Configuration
Aetos WMS configured per client — separate inventory accounts, separate SOPs, separate picking rules. All managed from one dashboard. Adding a new client is now a configuration task, not an operational crisis.
Worker Roles & Productivity Tracking
Each floor worker assigned a role with defined tasks and access. System-guided workflows replaced paper pick lists. Every action is logged — giving management full visibility into who is doing what, and how efficiently.
FIFO Enforcement & Shelf-Life Management
System-enforced FIFO sequencing. The WMS directs every pick in the right order — oldest stock first, automatically. Shelf-life alerts trigger before expiry becomes a problem. No more manual walks.
Client Dashboards & Reporting
Each client gets their own real-time visibility portal — stock by location, inbound/outbound status, aging analysis, and compliance reports. The 3PL can now answer any client question in seconds, not hours.
Location Heatmap & Analytics
Live location heatmap showing stock concentration, slow-movers, and utilization across every bin. Management and operations teams now make decisions on data — not intuition or end-of-week reports.
A Warehouse That Now Works for Every Client — Simultaneously.
Within 6 weeks of go-live, the 3PL’s operation shifted from reactive chaos to structured, client-ready performance.
In Their Own Words
The demo of the WMS implementation was very helpful — it allowed me to get all my questions answered before making a final decision. The system provides useful data on vehicle entry and exit, which helps with tracking movements efficiently. WMS supports inventory management by ensuring that stocks are organised and maintained properly.
Moving from an Excel-based reporting and inventory management system to Aetos has brought a significant positive change to our everyday workflow. This tool has greatly improved our daily report entry process, eliminating the need for supervisors to manually input data into Excel. Managing stock in the warehouse has become much simpler, and monitoring shelf life reports is now far more efficient.
Running a multi-client warehouse on Excel is not a system — it’s a countdown.
Let us map your warehouse, understand your clients, and show you exactly what Aetos looks like on your operation. 30 minutes. No pitch. Just a diagnosis.